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FitFlow: Transform Your Fitness Business with Automation Solutions

Welcome to Vanguard Solution! We offer specialized automation services, designed to streamline and enhance the operations of fitness professionals. Focus on training and coaching while we handle the tedious tasks.

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Behind FitFlow: Graceful Automation

We named our service FitFlow to reflect the seamless and smooth experience we provide for fitness professionals. Just like a well-designed fitness program flows effortlessly for clients, FitFlow ensures that your business operations run smoothly and efficiently. Our aim is to create a “flow” in your fitness business where processes are automated, tasks are streamlined, and you have the freedom to focus on delivering exceptional training and coaching. FitFlow embodies the essence of efficiency, effectiveness, and ease in managing a fitness business.

Custom Automation Services for Fitness Professionals

We provide bespoke automation solutions, tailored to fit fitness businesses’ unique needs, helping you manage clients, deliver programs, and grow efficiently.

  • Seamless Client Onboarding: Automate the process of adding new clients, making onboarding fast and efficient.
  • Automated Program Assignments: Effortlessly assign fitness programs and habits to clients based on their individual needs and goals
  • Enhanced Communication: Keep clients engaged with automated, personalized messages and updates.
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Streamlined Program Delivery

Our services make delivering fitness programs simple and effective:

  • Custom Program Automation: Automatically assign tailored fitness programs to clients.
  • Challenge Management: Create and manage fitness challenges with automated processes.
  • Group Assignments: Manage client groups efficiently with automation.
  • Document Automation: Automate waivers, intake forms, and other essential documentation.
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Effective Nutrition Management

Provide nutritional guidance with automation:

  • Automated Macro Calculations: Deliver precise macro calculations automatically for each client.
  • Tailored Meal Plans: Assign personalized meal plans based on dietary needs and preferences.
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Comprehensive Reporting

Automate client progress tracking and reporting:

  • Monthly Reports: Generate and send personalized progress reports automatically.
  • Real-Time Progress Tracking: Monitor client progress using automated tools and make data-driven decisions.
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Benefits of FitFlow Automation

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Save Time, Increase Efficiency

Our automation solutions handle repetitive tasks, giving you more time to focus on coaching and growing your business.

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Enhance Client Experience

Deliver consistent, high-quality service with automated updates and personalized communication, leading to higher client satisfaction.

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Scale Your Business Easily

Automation allows you to manage more clients effectively, making it easy to expand your business without increasing your workload.

What People says

Expectation vs Our
Service

We always care about our clients and their needs. Our top-notch team always here to support. We never hesitate to take challenges nor do we leave. Client satisfaction is our main goal.

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My name is Haley Stegman. I am a certified personal trainer and online nutrition coach and I hired Vanguard Solution for weekly report cards that would be sent out to all of my clients. I am super thrilled with Vanguard Solution. It is a very streamlined process.

This saves me hours of time every single week so I can really focus on what’s important to my clients.

I’m also super impressed with their customer service. Whenever I need something, they always respond within 12 hours to 24 hours, they are super efficient. The whole set up process was a breeze and any questions or reservations that I had were answered in a timely fashion.

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Haley Stegman

CPT And Nutrition Coach at Hales Fit Fitness And Nutrition

Predefined Automation Services

Explore our range of predefined services designed for fitness professionals:

Predefined Automation Services

Prospect Journey

A systematic approach to capturing leads, segmenting them, and nurturing them towards conversion.

Ensuring consistent display and functionality

Goal: Convert leads into paying clients.

Price: $400

Service Includes
  • One customizable form (Opt-in/Contact/Free Trial Form)
  • CRM Integration for lead management
  • Proper lead segmentation
  • Lead nurture sequence
  • Pipeline setup

Onboarding Journey

Streamlined onboarding process for clients, from welcome messages to program assignments.

Ensuring consistent display and functionality

Goal: Ensure seamless client onboarding experience.

Price: $750

Service Includes
  • Two to three forms (e.g., Health Questionnaire, Waiver Form)
  • CRM Integration for client information management
  • Proper client segmentation
  • Welcome email sequence with an intake form
  • Nudge Sequence
  • Electronic signature capability
  • Assignment of trainer, program, goal, habit, and challenge
Demo Intake Form

Subscription Flow

Management of client subscriptions with features like pausing, resuming, and canceling.

Ensuring consistent display and functionality

Goal: Ensure uninterrupted service payments for you and your clients.

Price: $450

Service Includes
  • Two subscription-related forms (Pause Form, Cancel Form)
  • CRM Integration for subscription management
  • Proper client segmentation
  • Subscription portal for clients (if using Stripe)
  • Pipeline setup
  • Subscription Nudge Sequence

Meal Plan Delivery

Automated delivery of personalized meal plans based on dietary preferences/Macros/Calories /Your Logic.

Ensuring consistent display and functionality

Goal: Efficient meal plan delivery for clients.

Price: $400

Service Includes
  • Two forms (e.g., Health Questionnaire, Macro Calculator)
  • Macro Calculation
  • Nutrition goal setup/update
  • Meal plan delivery (PDF/Smart meal plan)
Demo Macro Calculator

Automated Report

Automated delivery of weekly/monthly training reports to clients.

Ensuring consistent display and functionality

Goal: Provide clients with insightful training reports.

Price: $550

Service Includes
  • Visual report generation with training data
  • Report Delivery via email/app message
  • Custom branding for reports
  • Meal plan delivery (PDF/Smart meal plan)
See A Demo Report

Compliance Messaging

Engage clients with tailored messages to encourage training consistency.

Ensuring consistent display and functionality

Goal: Enhance client engagement with the training program.

Price: $300

Service Includes
  • Disengage flow
  • Re-engage flow
  • Omnichannel communication

Custom Client Hub

Personalized dashboard to track clients’ training activities comprehensively.

Ensuring consistent display and functionality

Goal: Efficient tracking of client training activities.

Price: $1200

Service Includes
  • Custom Dashboard
  • Database
  • Trainer Engagement Monitoring
  • Client Monitoring
  • Coming Soon

Check-in Flow

Client check-in system to facilitate regular engagement.

Ensuring consistent display and functionality

Goal: Foster ongoing interaction and communication with clients.

Price: $250

Service Includes
  • Check-in form
  • In-app/email communication for seamless interaction

Custom Automation

Tailored automation based on your logic and integration needs.

Ensuring consistent display and functionality

Goal: Customized automation to streamline your business processes.

Price: $—

Service Includes
  • Business process automation
  • Integrate your preferred tools/apps

Have any custom idea?

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What Sets Us Apart?

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Commitment to Innovation

We are committed to bringing the latest advancements in automation technology to the fitness industry. Our solutions are designed with cutting-edge technology to provide you with the most efficient and effective tools for managing your business.

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Proven Track Record

Vanguard Solution has a history of success in automating fitness businesses. Our clients consistently report improved efficiency, client satisfaction, and business growth as a result of our services.

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Focus on Client Success

Your success is our priority. We work closely with you to ensure that our automation solutions align with your goals and contribute to your overall business success. Our personalized approach means we are invested in helping you achieve the best possible outcomes.

How We Help: Our Process

We streamline your fitness business through a four-step process designed to deliver tailored automation solutions.

Here’s how we work with you from start to finish:

1. Book a Consultation Call

Get Started with a Free Consultation

We begin with a free consultation to understand your business needs and goals. During this call, we’ll discuss:

  • Your Business Challenges: Identify the areas where automation can benefit you most.
  • Current Systems: Review the tools and processes you currently use.
  • Goals and Expectations: Define what you aim to achieve with automation.

How to Book:

2. Analysis and Mindmap Design

Detailed Analysis and Customized Planning

Once we’ve identified your needs, we perform a detailed analysis to design a customized automation plan:

  • In-Depth Analysis: Assess your workflows, tools, and business processes.
  • Mindmap Design: Create a visual mindmap outlining how automation will integrate into your business.
    • Identify Automation Opportunities: Highlight areas where automation can improve efficiency and reduce manual work.
    • Plan Integration Points: Determine how automation will fit with your existing systems.

Deliverables:

  • Mindmap Overview: A clear plan of action showing proposed automation solutions.
  • Implementation Strategy: Steps for integrating automation into your business.

3. Build the System

Develop and Implement Tailored Solutions

With a plan in place, we move on to building and integrating your automation solutions:

  • Custom Development: Create automation scripts and workflows tailored to your business.
  • Integration: Seamlessly integrate automation with your existing tools and systems.
  • Testing: Conduct thorough testing to ensure everything works smoothly and meets your needs.

What to Expect:

  • Implementation Timeline: A clear timeline for development and integration.
  • User Training: Training sessions to help you and your team get familiar with the new automation tools.

4. Ongoing Support & Maintenance

Continuous Support to Keep Your Automation Running Smoothly

We provide ongoing support to ensure your automation solutions continue to deliver value:

  • Proactive Maintenance: Regular updates and maintenance to keep systems running efficiently.
  • Technical Support: Access to our support team for any issues or questions.
  • Optimization: Continuous improvements based on feedback and changing business needs.


Services Include:

  • Regular Check-Ins: Scheduled reviews to assess system performance and make adjustments.
  • 24/7 Support: Access to our support team via phone or email for any urgent issues.

Ready to Elevate Your Fitness Business?

Let Vanguard Solution transform your fitness business with our custom automation services. Contact us today to learn how we can help you save time, enhance client satisfaction, and grow your business.

We look forward to partnering with you to achieve your business goals.

Book A Consult Call

Let’s Get Your Project Started!

Tell us all about your project right here, or send us an email at contact@vanguardsln.com

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My name is Haley Stegman. I am a certified personal trainer and online nutrition coach and I hired Vanguard Solution for weekly report cards
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Haley Stegman

CPT And Nutrition Coach at Hales Fit Fitness And Nutrition

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I worked with Vanguard Solution on many projects and they always deliver high quality work and go above and beyond what’s asked of them.
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Matt Craig

President | Chief Strategist @ Plentē Agency

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I hired them to do a website of mine and they did an amazing job. They did just a fabulous job. I will definitely
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Arturo Henriquez

CEO @ Business Action Now

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I worked on 2 digital media projects and was very impressed with this level of professionalism and technical expertise. They were a pleasure to
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Kim Hoyer

Business Acceleration & Sales Specialist at Factor X Solutions Inc.®

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